Creating and Editing Tasks

N.B. The Tasks module is only available on Growing Plan subscriptions and upwards. It is also not available on any Legacy plans. If you are on a Basic or Legacy plan and would like this feature then please get in touch with Sales to upgrade by giving us a call on 01684 297374 or pinging us an email at support@sprint-campus.co.uk.

Creating a Task From the Tasks Module

Head on over to your Tasks module by clicking on the Tasks item in the main menu and clicking the Create a Task button. A Create a Task slide in side panel will appear.

This panel contains all the fields you need to create your task.

Task Name

This is the name you give to your task and what will be displayed in the Tasks data grid.

Relates To

You can relate your task to a contact, an organisation or a deal. Simply select which.

Once you've selected the contact or organisation you'll be prompted to search for and select them.

Due By

Setting a due by date is really important so you know when the task needs to be completed. When you click on the Due By field you'll be presented with a calendar and a time picker so you can select exactly when the task is due by.

Type

Now you can choose your task type. You can select from one of the default but in task types (Task; Email; Call; Meeting; Marketing). If you want to add your own bespoke Task Type you can learn about how to do that here.

Assigned To

You can create tasks for your colleagues. Just select them from the Assigned To dropdown. To assign the task to yourself just click on the Assign to me link and you'll get auto-selected.

Private Task

Sometimes you don't want some of your tasks to be made public. To keep a task private tick the Private Task checkbox. When a task is marked as private, only the following 'associated' users will be able to see or edit it:

Assigned To user
Assigned By user
Created By user
Modified By user

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li{box-sizing:inherit;box-shadow:none;color:inherit;display:block;float:none;font:inherit;font-family:inherit;font-style:normal;font-weight:normal;font-size:inherit;letter-spacing:0;line-height:inherit;margin:0;max-height:none;max-width:none;min-height:0;min-width:0;padding:0;position:static;text-decoration:none;text-transform:none;text-shadow:none;transition:none;word-wrap:normal;-webkit-tap-highlight-color:rgba(0,0,0,0);-webkit-user-select:none;-webkit-font-smoothing:antialiased;list-style-type:none} #wistia_chrome_23 #wistia_grid_43_wrapper .w-css-reset-tree ul:before{display:none} #wistia_chrome_23 #wistia_grid_43_wrapper .w-css-reset-tree ol:before{display:none} #wistia_chrome_23 #wistia_grid_43_wrapper .w-css-reset-tree li:before{display:none} #wistia_chrome_23 #wistia_grid_43_wrapper .w-css-reset-tree ul:after{display:none} #wistia_chrome_23 #wistia_grid_43_wrapper .w-css-reset-tree ol:after{display:none} #wistia_chrome_23 #wistia_grid_43_wrapper .w-css-reset-tree li:after{display:none} #wistia_chrome_23 #wistia_grid_43_wrapper .w-css-reset-tree label{background-attachment:scroll;background-color:transparent;background-image:none;background-position:0 0;background-repeat:no-repeat;background-size:100% 100%;float:none;outline:none} #wistia_chrome_23 #wistia_grid_43_wrapper .w-css-reset-tree button{background-attachment:scroll;background-color:transparent;background-image:none;background-position:0 0;background-repeat:no-repeat;background-size:100% 100%;border:0;border-radius:0;outline:none;position:static} #wistia_chrome_23 #wistia_grid_43_wrapper .w-css-reset-tree img{border:0;display:inline-block;vertical-align:top;border-radius:0;outline:none;position:static} #wistia_chrome_23 #wistia_grid_43_wrapper .w-css-reset-tree button::-moz-focus-inner{border: 0;} #wistia_chrome_23 #wistia_grid_43_wrapper .w-css-reset-max-width-none-important{max-width:none!important} #wistia_chrome_23 #wistia_grid_43_wrapper .w-css-reset-button-important{border-radius:0!important;color:#fff!important;}

#wistia_grid_43_wrapper{-moz-box-sizing:content-box;-webkit-box-sizing:content-box;box-sizing:content-box;font-family:Arial,sans-serif;font-size:14px;height:100%;position:relative;text-align:left;width:100%;} #wistia_grid_43_wrapper *{-moz-box-sizing:content-box;-webkit-box-sizing:content-box;box-sizing:content-box;} #wistia_grid_43_above{position:relative;} #wistia_grid_43_main{display:block;height:100%;position:relative;} #wistia_grid_43_behind{height:100%;left:0;position:absolute;top:0;width:100%;} #wistia_grid_43_center{height:100%;overflow:hidden;position:relative;width:100%;} #wistia_grid_43_front{display:none;height:100%;left:0;position:absolute;top:0;width:100%;} #wistia_grid_43_top_inside{position:absolute;left:0;top:0;width:100%;} #wistia_grid_43_top{width:100%;position:absolute;bottom:0;left:0;} #wistia_grid_43_bottom_inside{position:absolute;left:0;bottom:0;width:100%;} #wistia_grid_43_bottom{width:100%;position:absolute;top:0;left:0;} #wistia_grid_43_left_inside{height:100%;position:absolute;left:0;top:0;} #wistia_grid_43_left{height:100%;position:absolute;right:0;top:0;} #wistia_grid_43_right_inside{height:100%;right:0;position:absolute;top:0;} #wistia_grid_43_right{height:100%;left:0;position:absolute;top:0;} #wistia_grid_43_below{position:relative;}

Description

Give your task a description so you and the person you're assigning it to knows what needs doing.

Creating a Task From an Entity

You are also able to create a task from any contact, organisation, quote, or sale view page. When you do this the task is automatically related to that entity.

Editing a Task

To edit a task simply click on the Edit button that appears in the Tasks data grid when you hover over the task's row.

The Edit a Task form gives you a couple more options to help you organise your tasks further.

Status

Here you can set the status of your task (To Do; In Progress; Complete; On Hold).

Assigned By

If in the unusual circumstance that you're creating a task on behalf of someone else you can change that here.

Deleting a Task

To delete a task simply tick the checkbox next to the task and then click on the Delete All Selected button that appears in the data grid header.

Watch the Video

Head over to the training video to see the above in action!